TO: P & S Staff DATE: January 10th. 2001 Minutes of the P&S meeting held on December 14, 2000 at 11:00 am
Present were: R. Ruegg, R. Moore, A. Trudel, G. Jones, J. Hanlon, J. Drozdoff, S. Austin, G. Sheffer.
20 members of the P&S staff attended the meeting.
Roman opened the meeting and the first order of business was to introduce Jim Hanlon (Manager of Human Resources and Administration) to speak on behalf of management in response to a letter sent from the executive committee of the P&S. The letter expressed concerns over step increases, bonuses, performance ratings and the PPR process, the letter is posted on the P&S web page and dated 5th December 2000. Jim explained that he would deal with the issues brought forth in the letter.
On the issue of timing of the PPR, the Division Heads will be presented with a proposal to delay the 2001 PPR and initiate the next PPR in the spring of 2002. One percent of the salary budget will be distributed as step increases in 2001 and the step increases will be based on the performance ratings of July 2000. It is proposed that bonuses in 2001 would be folded into the salary levels as an increase. In 2002/2003 it is management's intentions to have salary increases tied to performance and therefore not be any bonus paid, unless an employee was at the top of his/her salary range.
Jim showed a graph of the ratings over the past 3 years and commented that management will still attempt to normalize the distribution to have the majority of people in the “Fully Qualified” category i.e. at the “3” level. It was pointed out however by a person attending the meeting, that in the past few years the “average“ worker has over-achieved and this fact is reflected in the ratings.
As to the question of divisional parity, Jim stated that he has attended every division head meeting regarding the PPR and has judged that consistency and fairness prevailed. He also mentioned that the NRC would be moving to 5 PPR categories from their present 4.
Jim then showed a graph of TRIUMF salary increases (Salary Increase History) from 1994 and the number of people who received increases of 1,2 or 3 steps. This will be posted on the HR web site.
Work plans are yet to be addressed, and there will have to be some training for supervisors.
Roman thanked Jim for responding to the questions brought up in the letter to management. Roman then went on to explain the proposed grid system and the “Job Family”. Management is proposing a minimum, maximum and normal salary working level for each job classification. TRIUMF Human Resources (HR) will compare our salaries with those outside of TRIUMF and will come up with a proposal dealing with career progress. It is expected that a consultant will review the HR proposal and advise TRIUMF on the administration of salary increases. Glenn Jones suggested that we not hire the consultant as we could do the same thing ourselves and save time and money.
Roman asked for any other input. Roman then thanked Anne Trudel, Grant Sheffer, Stuart Austen and John Drozdoff for their effort in serving on the PSRC over the last two years. Anne Trudel was nominated again and accepted on the committee. Brian Evans was nominated and accepted. Stuart Austin’s late nomination was accepted and was appointed by acclamation. There now remains one position to be filled for a “Member at Large”.
The meeting was adjourned at 12:05 pm