COVID-19 - Latest Human Resources updates

Latest Human Resources updates

Site-wide email update, October 1: Update on TRIUMF COVID measures

TRIUMF has experienced a reduced rate of COVID infection over the past five weeks. In light of this downward trend, and the recent lifting of the ArriveCAN requirements for visitors to Canada by the Federal Government, we have determined that it is the right time to re-evaluate our COVID measures. 

Please read the following Operations reminders carefully:

Effective October 1, 2022, the following COVID measures will be in place at TRIUMF: 

Site-wide email update, December 15, 2021 - Final Site-Wide Reminder - Vaccination Verification Deadline is December 17

Important Reminder

Dear colleagues,

By December 17, all Appointees, all Employees, and those Visitors with site access must declare their vaccination status with TRIUMF. Details of this requirement, including the full policy and procedures, are available on the COVID-19 Resources page. Those who have not declared and provided verification of their first vaccine by December 17, 2021 will be deemed to be unvaccinated and will have their access restricted and status with TRIUMF impacted as per the policy. 

All declarations, including the submission of supporting documentation, must be completed through the Thrive Health platform. If you have not received your Thrive Health invitation, please check you spam or junk folders. If this does not yield the email, please urgently submit a Helpdesk ticket to the EH&S queue or email to covid-19-ehs@triumf.ca. Full instructions on completing the declaration can be found here. Importantly, when registering in the system, please use the last four digits of the TRIUMF switchboard phone number (1047) as the identity verification code – no other numbers will work. Also, please note that you do not need to create a detailed personal profile for registration; all users can proceed directly to the “Update your vaccine declaration form” section and complete these fields.

To best manage the flow of questions, please do not reply to this email directly. For questions regarding the policy, please contact covid-19-ehs@triumf.ca. All questions related to personal circumstances should be sent to Human Resources via confidential@triumf.ca.

Thank you for your support.

Ian Doyle 
Director, Human Resources 

Site-wide email update, December 10, 2021 - REMINDER - Vaccination Verification Deadline is December 17

Dear colleagues,

By December 17, all Appointees, all Employees, and those Visitors with site access must declare their vaccination status with TRIUMF. Details of this requirement, including the full policy and procedures, are available on the COVID-19 Resources page. Those who do not provide verification that they have received their first vaccine by December 17, 2021 will be deemed to be unvaccinated and will have their access restricted and status with TRIUMF impacted as per the policy. 

All declarations, including the submission of supporting documentation, must be completed through the Thrive Health platform. If you have not received your Thrive Health invitation, please check you spam or junk folders. If this does not yield the email, please submit a Helpdesk ticket to the EH&S queue or email to covid-19-ehs@triumf.ca. Full instructions on completing the declaration can be found here. Importantly, when registering in the system, please use the last four digits of the TRIUMF switchboard phone number (1047) as the identity verification code – no other numbers will work. 

Should you have any questions not answered above, please do not reply to this email directly. For questions regarding the policy, please contact covid-19-ehs@triumf.ca. All questions related to personal circumstances should be sent to Human Resources via confidential@triumf.ca.

Sincerely,

Ian Doyle 
Director, Human Resources 

Site-wide email update, July 15, 2021 - Feedback Required for TRIUMF’s Future of Work Survey

Dear TRIUMF staff,

Following from previous sitewide messages and town hall discussions, TRIUMF continues to work on the development of guidance for post-pandemic work practices. Establishing such guidance is important as fall 2021 is expected to bring a gradual return to normalcy, following increases in community vaccination rates.

As part of this effort, TRIUMF is seeking feedback from its staff and students to gain a better understanding of how people view their work arrangements and the various requirements therein. Developed in collaboration with the Physical Sciences Division’s Remote Working Models Committee, The Future of Work Survey (https://ca.research.net/r/FGKTCZM) has been designed to capture these perspectives and inform TRIUMF’s planning and decision making. The survey is open now and will close on July 28, 2021 at 17:00.

With an estimated completion time of 5-10 minutes, I encourage everyone to complete this survey and contribute to this important process. Additional factors such as operational requirements, cultural considerations, and community response, will be incorporated into the final guidance we provide, which will ultimately be at the discretion of the Director and Leadership Team.

Thank you, in advance, for your feedback and cooperation. Together, we want to build effective and efficient post-pandemic work practices at TRIUMF.

Sincerely,

Nigel Smith

Director & CEO

Site-wide email update, June 18, 2021 - Lab Wide Meeting on TRIUMF’s Career Performance Rewards framework

Dear colleagues, 

As announced in this week’s Town Hall, Human Resources will be hosting a special virtual meeting next week to provide another update on TRIUMF’s Career Performance Rewards framework. 

This lab-wide meeting will take place on Wednesday, June 23rd from 2:30 PM – 3:30 PM and follows recent meetings with leadership in advance of the career framework and compensation changes that will take effect in July.

The meeting can be accessed using the following credentials: 

Web:https://ubc.zoom.us/j/64964121809?pwd=NGRtRjNubmpSZHI0bGlEemMzYkdPZz09; Meeting ID: 649 6412 1809

Telephone: 778-907-2071; Meeting ID: 649 6412 1809##; passcode enter 538845  

I look forward to seeing everyone next week. 

Sincerely,  

Ian Doyle 
Director, Human Resources 

Site-wide email update, November 5, 2020 - Positive COVID-19 Case at TRIUMF (November 4)

On November 4, 2020, a TRIUMF employee, working on site, tested positive for COVID-19.

TRIUMF has contacted all employees and visitors who may have come in contact with the individual and advised them to self-isolate.

At this time, there is no additional risk of exposure to staff and visitors, and the areas where the individual was working have been cleaned and sanitized.

Vancouver Coastal Health Authority has been notified; TRIUMF will take further guidance from them as required and issue further communications as required. TRIUMF staff and visitors can also monitor the COVID-19 On-site Incident Tracker for additional updates. Any questions or concerns can be addressed to covid19taskforce@triumf.ca.

Finally – we ask everyone to continue to follow TRIUMF’s COVID-19 health and safety protocols, which include maintaining a 2 metre distance from peers, abiding by TRIUMF’s mandatory mask policy in shared indoor spaces, and washing your hands regularly.

Thank you for your cooperation.

Maxine McKay,

Manager, Human Resources

Site-wide email update, October 27, 2020 - Foreign Workers/Student - MSP & Implied Status Update

Hello,

I am happy to update that the BC MSP has just announced that temporary MSP coverage while on implied status has been extended to April 30, 2021.  You can find more information on this here: https://www2.gov.bc.ca/gov/content/health/health-drug-coverage/msp/bc-residents/msp-covid-19-response

To apply for the extension, you will need to contact Health Insurance BC directly to request a new Temporary Coverage letter that is valid to April 30, 2021.  You can contact HIBC here:

Health Insurance BC
Toll-free: 1 800 663-7100
Lower Mainland: 604 683-7151

Mailing Address:
Health Insurance BC
PO Box 9035 Stn Prov Gov
Victoria, B.C. V8W 9E3

If you have any questions, please do not hesitate to contact me.

Best,

Maxine
Manager, Human Resources

Site-wide email update, August 26, 2020 - COVID-19 Update - Incoming Foreign Workers & Students

**This message contains information for members of the TRIUMF Community who hire and supervise foreign workers and students**

Incoming Foreign Workers and Students – COVID-19 Update

Immigration, Refugee and Citizenship Canada (IRCC) has implemented practice changes to immigration and entry to Canada due to COVID-19.  As a result, TRIUMF is having to adjust it’s practices and advise we provide to our foreign workers and students.  These changes are having a direct impact on application processing and start dates of our incoming foreign workers, and our ability to facilitate their entry.  Based on the most recent decisions from the federal government and recommendations by our immigration consultant, the following changes have been implemented.

Foreign Workers/Students Outside Canada – Work Permit

We can still recruit internationally and hire foreign workers, but potential start dates have been impacted. 

Application Process & Work Permit Processing Times

All new foreign worker hires at TRIUMF must apply for their work permit using the online application system, regardless of visa requirements.  Port of Entry (POE) applications have been suspended and should not be attempted.  Failure to adhere to this could result in denied entry into Canada and further application delays.

Due to COVID-19, IRCC is experiencing increased processing times across the board and are currently not quoting processing times for applications.  This is impacting the processing times for Offer of Employment ID #s required for work permit applications, and for the actual work permit applications.  Biometrics locations continue to be closed in most areas worldwide, and as these are a requirement for work permit applications the closures are also impacting processing.  At this time timelines for processing work permit applications are unknown, and we are unable to get an update from IRCC or request urgent processing, so actual start dates for new foreign workers may be very delayed.  For reference, we have workers who submitted their applications in March who have yet to receive a decision or update on their applications.  This impacts any worker who requires a work permit – postdocs, grad students at foreign institutions, etc.

Restrictions

Please note that workers cannot conduct any work for TRIUMF until their work permit has been approved and they have received the physical work permit upon entry to Canada.

Once the worker has received confirmation from IRCC that their work permit has been approved, they are currently exempt from current travel restrictions and can enter Canada.  Once the permit approval has been received, the worker must inform their supervisor and HR to discuss the details of starting their work based on entry requirements that are in place at that time.  Currently, workers should be able to enter Canada with the following supporting items:

• A support letter from TRIUMF HR outlining the worker’s role, salary/benefit details, the travel exemption, and the worker’s detailed self-isolation plan and associated support during this period.
• Submitted BC Self-Isolation Plan (TRIUMF will provide advice and support for the workers self-isolation plan, at this time a decision on self-isolation at TRIUMF House is under consideration)
• Submitted federal ArriveCAN application
• POE Introduction Letter issued by IRCC
• The package submitted with the work permit application

All new foreign workers must be paid during the self-isolation period, regardless of if they can work remotely or not.  The supervisor will need to work with the employee to create a work plan during this period. 

Foreign Workers Inside Canada – Work Permit

Foreign workers who are currently in Canada on a valid employer-specific work permit can be hired by TRIUMF.  IRCC has implemented priority processing for those in Canada who are changing employers or jobs, and are allowing workers to start in the job with just email confirmation from IRCC and without the official confirmation or physical work permit.  HR will advise and support the worker through this process.

The worker still must apply to change the conditions of their work permit from inside Canada and send in a webform request after submitting their application.  IRCC should respond in about 10 business days, and if positive the worker can then start in the new role.  Once the notification is received from IRCC, the worker will need to contact their supervisor and HR to discuss the details of starting their work.

Foreign Students Outside Canada – Study Permit

Study permit holders are currently exempt from travel restrictions but must meet certain requirements to be eligible for the exemption.  Currently, foreign students are being advised to not travel to Canada as they may be turned away for entry at the border.  All entry decisions are up to the Canadian Border Services Agency (CBSA) officers who review the case upon arrival.

As TRIUMF does not issue study permits, the home institution would be responsible for providing support to their foreign students.  The impact for TRIUMF is for those graduate students on study permits who have been hired by TRIUMF, as their entry to Canada and start date may be impacted. Again, these students cannot conduct any work for TRIUMF until their study permit has been approved and they have received the physical study permit upon entry to Canada.  For those students with a valid, physical study permit who are currently outside Canada, they are also unable to conduct any work for TRIUMF until they are in Canada and actively engaged in their graduate studies.

Conducting Work Before Entering Canada With a Valid Permit

As stated above, workers and students cannot conduct any work for TRIUMF until they have entered Canada and been issued a valid, physical permit.  TRIUMF has entered an employment agreement with these workers, and it can only be fulfilled and work performed when immigration requirements have been met.  Performing work outside of the employment contract may have negative impacts on the worker’s work permit application.

Foreign workers cannot conduct the work they were hired for as employees, whether it be graduate research or other research/work, as contractors.  There are specific requirements which must be met for contractor work, and the work must be specific and separate from an employment relationship.

HR is continuing to monitor the situation in conjunction with our immigration, and we will provide updates as we receive them.  If you have any questions or wish to discuss, please contact Maxine McKay.

Site-wide email update, July 29, 2020: Monthly Parking Charges: July & August 2020:

Dear Colleagues,

As mentioned by Dr. Bagger in today's Townhall, the monthly parking charges for July and August 2020 will be waived. Daily parking fees will remain in effect for those who do not have a monthly pass.

If there are any questions or issues please contact payroll@triumf.ca.

Thank you,

Maxine McKay
Manager, Human Resources

You can verify the source of this email at https://admin.triumf.ca/d2w-sec/announcevalidate.d2w/verify?id=4238

Site-wide email update, May 28, 2020: Parking Charges: April & May 2020:

Dear Colleagues,

As mentioned by Dr. Bagger in yesterday's Townhall, the parking charges for April and May 2020 will be processed on your May 31, 2020 pay. On your May 31 pay stub, you should see the following:

- No parking deduction for May
- A reimbursement for the April parking charge

Those enrolled in monthly parking should check their pay stubs to ensure this was correctly processed. If there are any issues please contact payroll@triumf.ca.

Thank you,

Maxine McKay
Manager, Human Resources

Site-wide email update, May 11, 2020: COVID-19: Foreign Worker/Visitor Support

The COVID-19 pandemic has impacted many services, and TRIUMF is working hard to support our employees and provide information during this time. As a temporary foreign worker, we understand that you have additional considerations related to your immigration status and are uniquely affected.  We have compiled the most up to date information on services that directly impact you and have summarized this below.  Changes and updates are occurring daily, and we will continue to provide updates via the TRIUMF COVID-19 webpage as we receive them.

Your Health During COVID-19

TRIUMF has taken many steps as part of our effort to reduce the spread of COVID-19 and protect the health of our employees.  These have been communicated to our employees and are outlined on the COVID-19 webpage, and include:

• Transitioning to remote work for approximately 80% of employees, significantly decreasing the amount of employees on site, and only allowing essential staff for medical isotope production on site.
• Cancelling or postponing events like conferences and seminars, and moving meetings online
• Increasing our hygienic practices on site, including access to handwashing facilities and hand sanitizing dispensers, more frequent cleaning services especially in high traffic areas, ensuring workers can practice physical distancing in their workplace and providing PPE and applicable training to our staff.

We are also taking an active role in monitoring the health of our community and supporting our people if they need to self-isolate.  We have created Reporting Guidelines for reporting a change in your health status, and what constitutes a change in status.  These include:

• Someone self-monitoring due to contact (direct/indirect) now develops symptoms
• Someone self-isolating due to contact (direct/indirect) who now becomes symptomatic
• Someone who is self-monitoring at home with someone asymptomatic who is self-isolating, and the family member now develops symptoms
• Someone who is self-isolating who has now tested positive for the virus.

This reporting ensures that supervisors are maintaining continued contact with their staff, even those working remotely, and allows us to provide support and information to our staff that is most applicable to their situation.

TRIUMF has also suspended the requirement for doctor’s notes to support illness related absence.  Our reporting guidelines allow us to properly assess the situation to ensure the risk to our employee’s and our community’s health is minimized.  Non-COVID-19 absences will still follow regular procedure and be processed through Human Resources.  While doctor’s notes have been suspended for regular sick leave as well, those absence/leaves that would normally require a note need to be discussed with Maxine McKay to review and assess a return to work, as per the standard practice.

If you have questions regarding reporting or your current health status, you can contact your supervisor or send inquiries to yourhealth@triumf.ca.

Travel

As per the government of Canada guidelines, all unnecessary travel should not be undertaken.  If you must travel, and you travel outside of Canada, you must self-isolate for 14 days upon returning and submit your Self Isolation Plan for review by government officials. You can find more information on the self-isolation requirement here: https://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/covid-19-provincial-support/self-isolation-on-return

For those temporary foreign workers/students who are currently outside of Canada and need to return, you are exempt from current travel restrictions and can return to Canada with the appropriate supporting documentation.  If you are currently in this situation, please contact your supervisor and Maxine McKay so we can discuss the requirements around your return and get you the applicable supporting documentation.

Appointment Terms

TRIUMF has been working hard to see that our temporary foreign employees are not negatively impacted due to COVID-19 reasons.  This includes taking steps to ensure that employment continues during this period, and we are currently working to process extensions for end dates in the next six (6) months. We are also reviewing with supervisors and ALDs any appointments that are set to end or are unable to continue to make sure that leaving TRIUMF would not result in a precarious situation for the employee.

Work Permit Extensions

HR is currently processing extensions for those whose work permits are expiring in the next six (6) months, and moving forward we will continue to start the extension process six months prior to a permits expiry.  All work permit extension applications must be made through the online system, as Port of Entry (POE) applications are currently suspended.

IRCC is currently experiencing greatly increased processing times, and the IRCC website no longer provides approximate processing times due to disruptions caused by COVID-19.  All in person appointments, including biometrics, have been cancelled until further notice.  Biometrics are generally required for most work permit and extension applications, and IRCC has automatically increased the period for giving biometrics from thirty (30) to ninety (90) days.  Your application will not be refused or closed if you aren’t able to give your biometrics within the ninety(90) day period, and when Service Canada resumes collecting biometrics you will have to make a new appointment. You can find more information on biometrics here: https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/biometrics.html

The increased processing times and cancelled biometrics appointments mean that it is likely you will not receive your new permit prior to your current expiring and you will be put on implied status.  *Important: Implied status will allow you to maintain your status in Canada under your current conditions as long as you remain in Canada.  This means that you can continue to work, be paid, and receive benefits until a decision is made on your application. To extend your appointment on implied status, you just need to provide your payment receipt and IRCC confirmation of application to HR for processing.

If you leave the country while on implied status, the status will be invalidated and while you should be allowed to return to Canada you will not be permitted to work until you receive your new work permit.  If you must leave Canada while on implied status, please contact your supervisor and Maxine McKay to discuss. 

Medical Services Plan (MSP)

MSP is BC’s public health insurance. As of January 1, 2020 MSP premiums were eliminated.  Due to the premium elimination, MSP is no longer a group benefit administered by TRIUMF and you are responsible for maintaining and updating your information with MSP, including changes in immigration status.

We know a large concern for our foreign workers and students is not having MSP coverage if they are on implied status.  Access to healthcare is a high priority, and in response to COVID-19 the BC government has announced that those on implied status will now be provided with temporary MSP coverage during this period.  This will apply to any individual that is currently in BC and was previously enrolled in MSP as a deemed resident (work or study permit, or applicable dependents), whose MSP coverage has expired with their permit.

Any foreign worker or student that may be put on implied status in the near future will need to contact Health Insurance BC to apply for this temporary coverage:

Toll-free: 1 800 663-7100
Lower Mainland: 604 683-7151

We encourage you to contact Health Insurance BC at least one (1) month before the expiry of your current permit to apply for the temporary coverage.  At this time, temporary coverage is being extended to July 31, 2020.  It is our hope that this date will be extended further given current outlooks relating to COVID-19.  You can find further information on MSP and COVID-19 here: https://www2.gov.bc.ca/gov/content/health/health-drug-coverage/msp/bc-residents/msp-covid-19-response

Mental Health & Wellbeing

You will continue to have access to TRIUMF’s Employee Assistance Program (EAP) through Homewood Health.  This is a confidential support program available for you and your family to access support for a wide range of issues. It’s important to note that Homewood does not provide TRIUMF with information about who is using the program and its services.  You can contact them directly, and their services are available both over the phone and online.  For further information on Homewood Health: https://www.triumf.ca/human-resources/employee-assistance-program

Homewood Health has also provided some facts and general information on COVID-19 that you can view here.

As mentioned in a Townhall meeting by Dr. Bagger the federal government has also launched the Wellness Together Canada initiative, which provides an online portal that allows you to access self-assessments, self-directed e-mental health tools, peer support and live counselling via telephone, video and text.  More information on this program can be found at www.wellnesstogether.ca or at 1-866-585-0445.

This is a challenging time for all of us, and coming together as a community and providing each other support is the best way for us to get through it.  If you have any questions, are experiencing issues, or require advice or support we encourage you to reach out to your supervisor, Maxine McKay, or Ian Doyle.

This information is also available on both the COVID-19 HR Protocols webpage, and the HR Immigration webpage.

Maxine McKay, CPHR

Manager, Human Resources

Site-wide email update, May 8, 2020: Updates to TRIUMF system – Computing Access:

Dear TRIUMF Supervisors,

IS&T has implemented a new information system update, whereby they will now be updating identities and provisioning TRIDENT, email, etc. from data in our HRIS system. This change helps to streamline processes and eliminate the need for additional emails between HR and IST.

Effective immediately:

• All paperwork (Requests for Extensions and confirmation of term end) must be submitted to Human Resources at least one (1) month before end date to allow for processing.
• For all new hires, there should ideally be at least one (1) week between the written acceptance the offer and the person’s start date. This is required in order to allow for the creation of new accounts.

Please note, if HR does not receive the required paperwork on time, our people may experience issues with both site and email access, so it is recommended that you give yourself ample time to submit your documents.

Questions can be directed to Maxine McKay (mmckay@triumf.ca).

Thanks for your cooperation.

Maxine McKay, CPHR

Manager, Human Resources

Site-wide email update, April 29, 2020: Reminder - Employee Reporting of Illness or Change in Health Status

Hello Everyone,

As noted on the COVID-19 Human Resources Protocol webpage and stated in the accompanying guidelines (Document-180896), it is important that TRIUMF maintain a clear view of the health of our community.

If you think you may need to self-isolate, begin to show symptoms of illness, or experience any other change in your health as a result of the pandemic, you must communicate this with your supervisor and ensure the information is passed along to HR via the confidential yourhealth@triumf.ca email box.

Thank you again for your continued support, it's making a difference!

Ian Doyle

Director, Human Resources

Site-wide email update, April 24, 2020: COVID-19 Check-in Survey

Dear Colleagues,

We are now several weeks into our COVID-19 experience at TRIUMF. Our efforts have been focused on keeping people safe through social distancing, developing safety plans and reporting protocols, and also with keeping TRIUMF operational both for our on-site essential services as well as our remote work.

Over this period, we have worked to keep the TRIUMF community connected through  a number of channels, including: site wide emails, TEAMs, website updates, weekly Town Halls, and dedicated email channels to leadership. Moving forward, these efforts will continue; however, it's also important for us to gather feedback that will help us better understand how are people are doing and what we can do to better support you in this very challenging time.

We've prepared a 3-5 minutes survey to provide people the opportunity to provide more detailed, confidential and anonymous feedback. We ask everyone to take the time to respond and help us improve.

We look forward to hearing from you.

Ian Doyle

Director, Human Resources

Site-wide email update, April 2, 2020: Payroll Submissions / Reminder

Dear Colleagues, 

We would like to remind you that in support of TRIUMF’s remote work, HR processes have been changed and all submissions must be sent to payroll@triumf.ca. These submissions include:

• Vacation and Leave Forms
• Request for Recruitment
• Request for Extension and Request to Change Pay
• Hourly Timesheets
• Semi-Monthly Timesheets
• Overtime Requests
• Benefit Enrolment or Changes
• Direct Deposit and TD1 Forms
• Updating Employee Information

We ask that you follow the processes outlined in our past site-wide announcements and repeated below. 

For any forms or timesheets, please only include the payroll@triumf.ca email when the forms have been completely approved and are ready for submission. Questions or issues can be sent to payroll@triumf.ca and a member of the HR Team will reply as quickly as possible.

For Vacation and Leave Forms:

1. Employees must email their completed forms to their supervisors. Note: no written signature is required and electronic submission by email will be taken as your signature.
2. Supervisors must review the submitted form, check for accuracy and correctness, and email as attachments to payroll to payroll@triumf.ca.

For Request for Recruitment and Request for Extension Forms:

1. Supervisors must complete the form and obtain all required authorizations via digital signatures or an email chain of approvals with a note indicating “approved” by each signatory.
2. The completed and signed form and supporting documents can be submitted to HR by email as an attachment to HR to payroll@triumf.ca.

For Hourly Timesheets:

Employees and supervisors will continue to complete timesheets on a semi-monthly basis as per the current cut-off schedule.

• Employees must email their completed timesheets to their supervisors. (Note: No written signature is required – electronic submission by email will be taken as your signature.)
• Supervisors must review the submitted timesheets, check for accuracy and correctness, and email as an attachment to payroll to payroll@triumf.ca. (Note: Please ensure that all timesheets are submitted in advance of the scheduled cut-off dates.)
• At this point, any hourly employee who is unable to work will be compensated at a rate determined by the average hours worked in the last 12 weeks of work. If an employee is not working regular hours, the supervisors must notify HR either on the timesheet or via email so average hours can be calculated.

For Overtime - Callout - Standby Forms

• Employees must email their completed form to their supervisor and ALD. (Note: No written signature is required and electronic submission by email will be taken as your signature)
• The supervisor and ALD must review the form, check for accuracy and correctness, and email as an attachment to payroll payroll@triumf.ca. Please ensure all forms are submitted in advance of the scheduled cut-off dates.

For Semi-Monthly Timesheets

All completed timesheets must be submitted to payroll@triumf.ca

We will be monitoring how these changes are working and impacting everyone and be looking for feedback to improve the process as we move forward.

Thank you in advance for your support.

Sincerely,

Ian Doyle

Director, Human Resources

See https://www.triumf.ca/sites/default/files/2020%20Hourly%20Timesheet%20CutOff.pdf for more information.  

Site-wide email update, March 27, 2020: New platforms for remote work and community support

Dear Colleagues,

We know remote work can be a challenge, but as we learned this morning, BC is beginning to see a flattening of the curve attributed to physical distancing. It’s great to see everyone’s efforts having an impact, and with this progress being seen, it is all the more important that we maintain our effort.

To this end, we are working to make sure that you have the tools you need to collaborate with your team members. To help support you during this time, we’ve created the Working Remotely Team on Microsoft Teams.

For those new to the tool, Microsoft Teams is a unified collaboration platform and part of the Office 365 suite of products that combines persistent workplace chat, video meetings, file storage, and application integration. Teams allows you to communicate and collaborate with your colleagues, whether they’re on-site or working remotely.

On the Working Remotely Team, you’ll find useful information about remote work, best practices, and a growing list of subject matter experts to help you get comfortable with using this platform. We encourage you to explore the Team and see how the platform can complement your group’s existing workflow and processes for working together on shared projects.

At the same time, we’d also like to invite you to the TRIUMF Community Discussion Board. As we practice physical distance, it is all the more important for us to make sure that we live our values and ensure the needs of our TRIUMF Community are being taken care of. Please use the Community Discussion Board to stay connected with your colleagues, give and receive help from others, and share virtual meet-ups and social activities. We’ll be updating this Team over the next few weeks, but if you have ideas please share them with us via covid19taskforce@triumf.ca.

TRIUMF is an exceptional place to work because of its strong collaborative culture. We hope that these new tools will help you keep that culture alive as we work remotely.

Thank you for your continued support.

Ian Doyle

Director, Human Resources

Site-wide email update, March 20 2020: Vacations / Leaves / Other Requests / Process Changes: